A company's grey fleet describes the assortment of employees'personal vehicles been employed for their business journeys. Fleet management involves piecing together steps, procedures and policies to manage and regulate the use of employees'vehicles for work related travels. gps tracking systemThe majority of the Companies that set up this kind of fleet are those whose employees do not need to go on lots of business related trips. Grey fleet is viewed by most as a price saving alternative to buying or renting cars just for their business related trips particularly when the mileage travelled by employees for business each month or year is extremely low. For some of those companies, here is the strategy to use but for some it isn't. There are several factors that is highly recommended before deciding to select the grey fleet option instead of shopping for or leasing a couple of cars for business related trips. If the grey fleet is properly set up and managed it will surely cost the company a lot less than other options.Most people are of the opinion that managing a grey fleet only costs a company the mileage expense claims made by drivers for each and every journey they make and that employers aren't responsible for the employees when they are employing their private cars for business. These are huge misconceptions as the company typically is not just responsible for the employees when they are employing their personal cars but typically have to position these employees'cars on their insurance and manage them like the company owns them.A grey fleet manager or management software could be necessary with regards to the size of the fleet. If it is a small-sized fleet, a fleet manager who'll result in managing everything related to the fleet might be enough as typically good utilization of Microsoft excel is enough for managing all grey fleet related data. Where in fact the fleet is just a large one, a fleet management software will soon be required to manage all of data related to employees'vehicles. There are some major factors that needs to be consider when deciding whether your company should set up this kind of fleet.Very first thing you will need to consider is how your company intends to manage the grey fleet, Policies need to be put in place to make sure both the driver and their safety and compliance to road rules. This can be done by ensuring license checks, vision checks, driver risk assessment, online driver training, vehicle safety inspections, MOT checks and insurance checks are regularly carried on all drivers and their vehicles.Carry out research on which alternatives your company has asides creating a grey fleet by comparing the cost, risks and benefits of creating a grey fleet instead of shopping for, hiring or leasing vehicles solely for company use. Also there is a need certainly to determine if employees'vehicles are fitted to the sort of journey that they may be used for.Find out if there is an alternate way for your employee to close that deal or have that extremely important meeting without going on a small business trip. Discouraging needless business trips can help your company save some money. Lots of organizations now use video conferencing applications to have meetings using their business partners as opposed to travelling. gofleet com management trackingThe business will have to consider Health and safety risks to its employees who're also the grey fleet drivers. Duty of care compliance rules which all fleet drivers will have to conform to must be set up. Also the company will have to be checking and managing the CO2 emission of the vehicles inside their grey fleet.
In summary, grey fleet has its benefits if policies and rules come in area for it to be properly managed. If your company is considering one, weigh your options and if it seems to be the most effective one then select it.